Scene2 Ltd (“We”) are committed to protecting and respecting your privacy. We hold honesty and transparency amongst our core values and we believe in investment in our client relationships, where we aim to form production partnerships.
Data controller – A controller determines the purposes and means of processing personal data.
Data processor – A processor is responsible for processing personal data on behalf of a controller.
Data subject – Natural person
Categories of data: Personal data and special categories of personal data
Personal data – The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of GDPR). For example name, passport number, home address or private email address. Online identifiers include IP addresses and cookies.
Special categories personal data – The GDPR refers to sensitive personal data as ‘special categories of personal data’ (as explained in Article 9 of GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership, political opinions, religious or philosophical beliefs.
Processing – means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Third party – means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
Scene2 Ltd are a design and build company. Susan Walker, a Director at Scene2 Ltd is the data controller. This means Susan Walker supported by Scene2 Directors, govern and decide how your personal data is processed and for what purposes. Our contact details are: firstname.lastname@example.org For all data matters contact Susan Walker, Director, Scene2 Ltd, 26 Horsecroft Road, Harlow, Essex, CM19 5BH.
We use your personal data for;
With reference to the categories of personal data described in the definitions section, we process the following categories of your data:
Our lawful basis for processing your general personal data:
HR Software – you have a personal login and password for this site where you can access your data
Paper copies of Data Protection Consent form, Terms and Conditions of Employment, Employee New Starter form, Confidentiality Letter, Medical Questionnaire, Passport, Driving License, Health & Safety Induction Checklist and Mileage Claim Responsibility Form, CV, Appraisal notes and P45/P46 which are stored in locked filing cabinet in the locked Scene2 Finance Office.
From time to time, we monitor communications – calls, text messages, emails, social media content and other communications in relation to dealing with customers. We do this for governance of regulatory compliance, self-regulation practice, crime prevention and conduct to protect the security of our communication systems and procedures. To check for obscene or profane content, quality control and staff training and this is justified by our legitimate interests or our legal obligations/NDA with clients.
Your personal data will be treated as strictly confidential. For Employees only will be shared only with Scene2 Accountants who are employed to operate Scene2 Ltd payroll system, HMRC, Scene2 Ltd Directors, Financial & HR departments. For Clients and Suppliers with Scene2 Accountants and Scene2 Ltd employees only. Where data has been shared on WhatsApp for ongoing progress reporting purposes, we will delete any relevant groups as soon as the project has ended or upon your request, whichever falls sooner.
We keep your personal data for no longer than reasonably necessary.
For Employees only we only retain your data for the period of your employment for HR, financial legal and safeguarding purposes. Following the termination of your employment your data is securely archived and stored in case of any legal and HR safeguarding issues for a period of 7 years in line with statutory archiving legislation.
For Clients and Suppliers we retain your data for the period of engagement in a contract of business and/or period of potential engagement in a contract of business as a legitimate interest. Your data will be securely stored with limited access given to relevant Scene2 Ltd employees and New Business Consultants only as engaged by Scene2 Ltd, until you notify us otherwise in writing, at which time your data will be permanently removed from our records and destroyed at your request. (see 9.)
For Employees – we require your personal data as it is a statutory and contractual requirement to enter into an employment contract with Scene2 Ltd.
For Clients and Suppliers – we require your data to enable us to communicate with you, enter into and fulfil business contracts with you and provide you with ongoing information on Scene2 Ltd as a legitimate interest.
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
We do not transfer personal data outside the EEA without your prior consent. We will only request this in relation to making travel bookings for international business only where appropriate.
We do not use any form of automated decision making in our business.
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
To exercise all relevant rights, queries or complaints please in the first instance contact Susan Walker – Director Scene2 Ltd email@example.com. If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.